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Robertpackhorse

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Posts: 4
Reply with quote  #1 
Hi
Trying to identify most efficient and cost effective way to automate vendot statement reconciliation
I understand Readsoft Verify can upload statements into SAP but appears a SAP addon such as BESTSAP is required - has anyone any suggestions as to how their clients have approached this.
Many thanks
Robert
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nicothebee

Senior Expert Member
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Posts: 77
Reply with quote  #2 
Hello,

I didn't know this SAP add-on. I've been through the editor web site and it seems pretty interesting.

Back to your question, the editor site is not very comprehensive regarding the different means of capture. They say that we can do OCR, but they do not say if this is a built-in functionality.
ReadSoft INVOICES is meant to capture vendor invoices. But with a dedicated profile, I am pretty sure that we can also capture statements. Beware: if the presentation of the statement is grid based, it will be piece of cake; if you have many subtotals or things like that, I'm afraid that you spend loads of time in Verify. Even more: INVOICES is very powerful when you process many invoices from the same vendor. I assume that you do not receive dozens of statements from the same vendor. Therefore the effort in auto-learning and optimizing may not be worth it.
Note: the word dictionary for the item capture is not managed in the INVOICES profile but in the DCL files (per countries).

The transfer module will try to create a new PD-AP document for each INVOICES document. And this is not what we want: we want it to be uploaded into this BESTSAP add-on.
You can change that but it requires a bit of coding : in the user exit "submit", you deactivate the standard and you call upon some BESTSAP function module to create some BESTSAP data.

Actually, I wonder if this is worth it. If you ask your vendors to send you Excel SpreadSheets via e-mail (or any text format) for their statements, they will probably oblige. Only a few of them will still send papers. Therefore, configuring INVOICES and creating the user exit to bypass the PD-AP normal behavior will be of reduced interest. Don't you think?

Best regards,

Nicolás


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Robertpackhorse

New Member
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Posts: 4
Reply with quote  #3 
Hi Nicolas
Thanks for response
Agree that significant time/resource spent on optimisation to learn statement layout may not be very productive
My client want to concentrate on their top ten vendors initially and agree most should be provided in xl fomat without too much difficulty
Have a request into BESTSAP to see if Readsoft used by other reference sites
Will investigate further as my client keen to improve AP efficiency as volumes of transactions grow
Many thanks
Robert
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