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cherylc

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Reply with quote  #1 
IPL upgraded at the end of March 2014 and the process was completed inhouse.  We invested in 1/2 day consulting by Readsoft to do a quality review of our set up prior to go-live.  While we found the review worthwhile (the Consultant pointed out ini settings which required changing) it didn't save us from all the potential implementation pitfalls.  We were one of the first to upgrade (Bluescope Steel may of pipped us at the post) so we anticipated we may find a few bugs.  Our lessons learned and what we tweaked post go-live are intended to assist the next pioneers through this upgrade process.

Apart from an initial dip in productivity 2 weeks post go-live, the new system is running well and has improved AP processing.  I presented the benefits of the upgrade, lessons learned, implementation plan, etc., to our Melbourne Readsoft User Group Meeting.  The presentation is attached here.

 
Attached Files
pdf Incitec_Pivot_Journey_to_Successfully_Upgrading_to_Invoices_5-7.pdf (881.91 KB, 25 views)


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cherylc

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Reply with quote  #2 
It's now 8 weeks post upgrade to Invoices 5-7 and there is one issue which has a small impact on productivity however is frustrating for our AP processors when it randomly occurs.

Some PDFs can get distorted as they convert from PDF to TIFF files. Readsoft support advise this is caused by the PDF writer program the supplier used to create the PDF. We have implemented a standalone PDF converter program to run on an image that gets distorted ( note the problem affects < 1% of our invoices), however I believe the steps involved in running the image through the converter, will take about the same amount of time as printing the PDF and running it through the scanner! I spoke to Bluescope Steel who upgraded at the same time as us and they also have the same issue.

It was rarely a problem with our 5-5 system so seems more prevalent with 5-7. We are on SP 7 and using Collector 6-3.

Has anyone else been able to resolve this issue?

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VillageRoadshow

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Reply with quote  #3 

A couple of tweaks that need to be added to the EiGlobal.ini file if you upgrade from 5-7 sp3 or a build before Build number 14051.

In EIGlobal.ini scroll down to the [Interpret] section and add the below line.


[Interpret]
ThresholdMethod=6
LearnIdentifiersUsingSingleItemFields=0
 
Some invoices that come into Collector via email have grey areas around totals and other areas on invoices. If you do not have this line the grey area will interpret to a pure Black section on the invoice when viewed in Verify and you will not see the information that should be showing.

ThresholdMethod=6 will set a limit on the interpret that tells it if it is a Grey area to remove it / filter it out so it becomes white space and you are just left with the information like dollar values etc.

AND

 LearnIdentifiersUsingSingleItemFields=0

;As suggested to install by incitec because "System was picking up wrong supplier. Identifier fields become dymanic with this turned on " =1 " and each time an invoice was interpretd it would pick a couple of options and display the suppliers in Verify as Yellow triangles which would stop invoices going direct to SAP.  Turning this off forces Interpret to choose the Supplier you chose in Optimize.


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Ciaran Mara

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