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Prost1988

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Posts: 15
Reply with quote  #1 
Hello,

We should soon (begin of 2016) work with dematerialized invoices (flat file + PDF available on a web portal).

It means no more use of Readsoft tools like scan, verify, optimize, manager for these invoices.

Problem, and my question, is how to integrate these invoices in Process Director.

Is there a standard solution by Readsoft ? or do we need to work with user exits and specific developments ?

Any advice or similar experience will be appreciated !

Thanks

David 
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cherylc

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Posts: 161
Reply with quote  #2 
Hi David

Two years ago I looked at the business case for a direct EDI relationship with one of our suppliers.  Similar issue, we get the invoice but not the means to get the data into Process Director.  Readsoft advised that we needed their EDI cockpit solution which is similar to Process Director but takes XML files.   However, when I did the sums there was no return on investment considering we only needed the solution for one supplier.  Unfortunately I don't have any hand outs on EDI cockpit but maybe this would be a place to start your analysis.  Are Lexmark still supporting this application? 

Another thing you could explore is if you can get an XML file (not a flat file) then you could run it through Collector using the Smart XML functionality.  This will push the data into Process Director without the need for any EDI cockpit solution and without custom development of Process Director.   Because its the data file, the invoice will almost always bypass Verify and go straight into Process Director. Therefore the means to get it into Process Director will be invisible to users.

To other readers of this thread, I am just throwing some ideas out there.  Please feel free to jump in on the discussion if you have another suggestion.
Cheers

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Cheryl
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Prost1988

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Reply with quote  #3 
Hi Cheryl,

Thanks for the answer.

You're right, the solution should be to use Readsoft EDI cockpit.
Lexmark is supporting this application. 
And yes, we will work with XML file (not flat, as I wrongly wrote).  

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cherylc

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Reply with quote  #4 
Hi David

I think the cheapest solution would be to use Smart XML to push the XML invoices through into PD (if there is a sizeable cost to implement the EDI cockpit).
Smart XML is already embedded in Invoices 5-6 and subsequent versions.  It is fairly user friendly to set up, we did not require any consulting support to get it up and running [smile]

All the best with this.
Kind regards,

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Cheryl
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Ignacio

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Reply with quote  #5 
Hi Prost,

Don't know if this may be still useful for you but we are working with both Edicockpit and Smart XML. Edicockpit has worked really fine since the start, for me it's one of the best things we did, even when it requires a lot of customizing and to correctly understand how it works.

Kind Regards.
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Prost1988

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Posts: 15
Reply with quote  #6 
Hi Ignacio,

Thank you for your help.

Since my post on august 2015, we have choosen a specific solution ...and it correctly works !

Regards
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