Readsoft User's Forum
Register Latest Topics
 
 
 


Reply
  Author   Comment  
tmladenov

Member
Registered:
Posts: 13
Reply with quote  #1 
Hello

i have a question regarding the "Last page"

Some invoices come in form SCANNING module with page 1 and appendixes

On some templates Verify will automatically set the Appendix as last page, which is correct, and read the data. On other it will not.

I tried searching the HELP file, but no information. Do you have some clue what could be the magic trick in that [smile]

Best regards
0
Ignacio

Senior Expert Member
Registered:
Posts: 60
Reply with quote  #2 
Hi.

I would try using the "Last Page" option in Optimize for any value that could come in the last page (maybe Total Invoice?). I think this would force Interpret to search that value in the last page of the document then assume that all pages are invoices and not appendixes.

Hope that helps.
0
nicothebee

Senior Expert Member
Registered:
Posts: 120
Reply with quote  #3 
Hello,

You have 3 options :
1. When INTERPRET finds a page with a shape significantly different from the first page it considers that this is the beginning of the annexes. This is the default behavior.
- this method is not 100% reliable, as you have seen
2. INTERPRET considers that the last page of the invoice is the page where the total amount can be captured. This is the option described by Ignacio.
- it will fail if the total amount is on the first page (some vendors use this presentation). If you do not capture the line items, this mistake is not a problem.
- it will fail if the total amount is not correctly recognized
3. INTERPRET considers that all pages are invoice pages. The system will never (automatically) consider that a page is an annex page.
- This option really makes sense when you have few invoices with annexes (and this is nowadays more frequent).
- If you do have annexes on the invoice, the system will try to capture data where he shoudn't. He can then be mistaken and be longer than he should in the INTERPRET phase.

In all my recent projects, I use this 3rd option. No option is perfect but this appears to be the most efficient.
Well! My projects are mostly European. In Europe, if a vendor wants to send its invoice as a PDF, it MUST be an original one. Most of the time the annexes and the invoice are produced by different processes (if not different systems). Therefore, the vendors tend to send the pdf via e-mail to the dedicated address (under the control of COLLECTOR) and send the annexes to their operational contact (the one in charge of approving the invoice and that may receive a workflow).

Does it make sense for you?

Nicolás

0
tmladenov

Member
Registered:
Posts: 13
Reply with quote  #4 
Hi

yes it was very detailed. I will give it a shot and see what will be the outcome ;-)

Hopefully soon i will be able to come back with results. We are also working in EU but in our case the Anexes are part of the PDF images generated by the ERP system of the supplier.

Thank you very much for this answer
0
molloyr

New Member
Registered:
Posts: 7
Reply with quote  #5 
I am finding a similar but different issue - Verify only recognises the first page of a multipage invoice as the invoice - the rest of the invoice pages are marked as Appendices.

This is starting to happen for more and more vendors/definitions.

I've checked all of the settings in the definitions and they seem to be correct.

I've spoken to Readsoft support about it but the definitions work fine in their system.

Has anyone come across this before?

I wonder if Option 3 would help in this case - where do you switch this option on?

Many Thanks for any advice!

Richard
0
tmladenov

Member
Registered:
Posts: 13
Reply with quote  #6 
Hi

recently i found this in EIGLOBAL EXTRA of the country profile

Not sure if the two are connected

[PageIdentification]
SearchForAmountField=1

BR

Tsvetan

0
nicothebee

Senior Expert Member
Registered:
Posts: 120
Reply with quote  #7 
Hello,

Yes. They are. This is to activate the option 2 described in my previous post.

Nicolás
0
molloyr

New Member
Registered:
Posts: 7
Reply with quote  #8 
I got some information back from Readsoft about setting up interpret to read all pages as invoices pages as follows:

Here is the process:

Navigate to %readsoftinvoiceslocal%

Open Eilocal.ini

Scroll down to  [Interpret] Section

Add this value:  AllPagesAreInvoicePagesInterpret=1

Save the file

Restart the ReadSoft Production Manager Service


The only issue I have with this is that all profiles are affected by this change - in some of our European markets we receive alot of invoices with appendices/attachments so I only wanted to implement this for a few of our profiles.

I've gone back to them to see if there is a way to apply this to a single profile only - I'll let you know when I hear back.

In a perfect world it would be great to be able to apply this per invoice definition!









0
Previous Topic | Next Topic
Print
Reply

Quick Navigation:

Easily create a Forum Website with Website Toolbox.



Follow @readsoftuser